Coeur d'Alene Public Library
The Coeur d'Alene Public Library is committed to excellence in library services. Dedicated to lifelong learning, the library provides free and equal access to a full range of historical, intellectual, and cultural resources.
The Coeur d’Alene Public Library Board's policies governing Library operations have been compiled in this Manual for the use of Board members, staff and patrons. The Manual is intended to ensure consistency in service throughout the Library, to inform the public about the principles on which decisions are made, and to provide a base for the growth of new policies and plans for the Library.
Coeur d’Alene Public Library Board Trustees act as representatives of the community, setting policies and approving services for the institution. (Idaho Code Title 33, Chapter 26). Based on these policies, the library administration then develops procedures.
POLICY IMPLEMENTATION, EVALUATION, AND REVISION. CDAPL staff reviews the entire library policy regularly; Board considers changes (if any) following staff recommendations. Changes are approved and noted in Board meetings and within the policy.
Materials Selection and Collection Development Policy
- The objective of the Coeur d'Alene Public Library is to provide a full range of basic library services. The library will serve as an unbiased source of information and protect the individual’s right to full access to that information. Guided by a sense of responsibility to the past, present, and future in adding materials, the library seeks to constantly enrich the collection and maintain an overall balance. The library acts to fulfill its mission by selecting, acquiring, organizing, preserving, maintaining, and providing access to a collection of materials and electronic resources that address the interests and needs of the members of a diverse community. The collection may also reflect the special interests and history of North Idaho. The library seeks to cooperate with other libraries in the county and region to avoid unnecessary duplication of services and materials and to collaborate when possible to maximize availability of various resources.
- To provide the framework within which collections are planned, resources are allocated, individual selections are made, and collections are maintained over time.
- To inform the public of the principles governing collection development at Coeur d’Alene Public Library.
- To set forth the library's commitment to the principles of free access to ideas and information, and to providing collections that reflect a variety of viewpoints.
- General Principles
- Founded on the principles of intellectual freedom and equal access for all, the library makes available a wide diversity of ideas and information to support an informed citizenry and a democratic society. The library upholds the freedom of library users to read, view, and listen.
- Within budget constraints, the library strives to provide a collection in formats suitable to a variety of learning and recreational interests and skills. Using selection practices that are flexible and responsive to the changing needs of the community, the library builds and maintains collections for the general public while recognizing the needs of special population groups.
- Materials are not marked, labeled, or sequestered to show approval, disapproval, or judgment as to suitability of content for particular audiences. Inclusion of an item does not constitute endorsement of its content by the Library Board. Selection of materials for adults is not constrained by possible exposure to children or young adults. It is only the parents and legal guardians who may restrict their children’s – and only their children’s - access to library materials, resources, and services.
- Access to materials and information
- Committed to fulfilling patron requests for materials, the library will make efforts to provide access to materials and information beyond the holdings of the Coeur d’Alene Public Library. Many materials from partner libraries within the Cooperative Information Network and Washington Idaho Network systems are available through patron reserves. Interlibrary loans (see page 11), online searching, internet access, and photocopying will be used when needed.
- Providing access to electronic databases and resources is an integral part of the library’s collection development efforts and these services are provided online outside of regular open hours.
- Selection and purchasing decisions will be guided by qualified reviews and based on the literary value and social importance of the material, the needs of the community, anticipated demand, availability of other materials on the subject, and funds available. Library materials should not be excluded because of the race, nationality, political or social views of the author.
- Sources for selection decisions include, among others, patron requests or recommendations; publisher or vendor catalogs; bestseller lists; advertisements; published reviews.
- Selection criteria
- Cost relative to the value the item contributes to the collection
- Relevance to observed and anticipated community needs and desires
- Reputation and qualifications of the author, creator, or publisher of the work
- Distinguishing awards or merits
- Local significance of the author or creator of the work
- Consideration of the work as a whole
- Evaluation of content accuracy
- Representation of diverse viewpoints
- Long-term or historical significance
- Availability of material in nearby library collections
- The library does not attempt to acquire textbooks except as such materials also serve the general public
- Duplicate copies may be purchased to fill demand as finances allow.
- Electronic format criteria
- Ease of use of the product
- Remote access
- Accessibility to multiple users
- Continued access to retrospective information
- Ultimate responsibility for the purpose, direction, and scope of collection development rests with the Coeur d’Alene Public Library Board. Operating within the framework of policies set by the Board, the library director is responsible for the administration of library policy and delegates material selection to the librarians who maintain collections in their particular areas of service.
- Suitability of format or physical form for library use
1. The function of material selection is to obtain the best print and non-print resources suited to the needs of the community within the funds available. It is not to be confused with censorship, and selectors must be constantly alert not to allow their own preferences or prejudices, pressure by individuals or groups, or fear of such pressure to influence selection. Following the democratic principles under which it operates, the library is obligated to make all sides of a controversial question available as far as possible.
2. The decisions to purchase materials should be guided by qualified reviews, and based on the topical interest, literary value, and social importance of the material as well as the needs of the community, availability of other materials on the subjects, and available funds.
3. Materials which come within the Supreme Court’s definition of obscenity (see below) should be excluded, but no item should be eliminated because of coarse language, violence, or frank discussion of sexual episodes, when such are pertinent to the plot or character delineation.
i. Supreme Court – definition of obscenity: The average person, applying contemporary community standards, must find that the work, taken as a whole, appeals to the prurient interest; the work depicts or describes, in a patently offensive way, sexual conduct or excretory functions specifically defined by applicable state law; and the work, taken as a whole, lacks serious literary, artistic, political, or scientific value. From The Evolving Constitution: How the Supreme Court Has Ruled on Issues from Abortion to Zoning (Random House, 1992).
4. Indicating a material’s point of view or bias by labeling it or shelving it in a special area, is considered an unwarranted assumption on the part of the library. Cataloging and classification should in no way reflect a value judgment of the material.
5. The presence of material in the library does not indicate an endorsement of its contents by the library board, staff, and/or funding agency.
H. Collection Management
1. In order to maintain an up-to-date collection, staff will continually re-evaluate worn and obsolete materials. Systematic evaluation and weeding of the collection is required in order to keep the collection responsive to patron needs, to insure its vitality and usefulness to the community, and to make room for newer materials. Weeding (removing materials from the collection) is the responsibility of the professional employees of the Library. Weeding both the purchased and donated material collection will be done continually in order to keep the materials collection relevant to the needs of the community.
2. Evaluation criteria
i. Age and condition of items
ii. Comparison of the collection with accepted core collection lists
iii. Frequency of requests
iv. Circulation and in-house use
v. Long-term or historical significance
vi. Relevance to observed and anticipated community needs
3. Disposition Procedure – Material withdrawn during the weeding process will be given to the Friends of the Coeur d’Alene Public Library for sale to benefit the Library or will be otherwise disposed.
II. Confidentiality of Library Records (approved July 2003)
Confidentiality of library records is a basic principle of librarianship. Upholding this principle, the Coeur d’Alene Public Library Board seeks to protect the Library user’s right to privacy and confidentiality with respect to information sought or received, and resources consulted, borrowed, acquired, or transmitted.
Currently, forty eight (48) states and the District of Columbia have laws protecting the confidentiality of library records, and the Attorneys General of the remaining two states, Hawaii and Kentucky, have ruled that library records are confidential and may not be disclosed under the laws governing open records.
Increased visits to libraries by law enforcement agents, including FBI agents and officers of state, county, and municipal police departments, are raising concern among the public and library community. These visits are not only a result of the increased surveillance and investigation prompted by the events of September 11, 2001 and the subsequent passage of the USA Patriot Act, but also as a result of law enforcement officers investigating computer crimes, including e-mail threats and possible violations of the laws addressing online obscenity and child pornography.
Therefore, utilizing the authority of Idaho Library Laws 9-340E (3 and 4) which lists libraries among the exemptions from public records disclosure, the Coeur d’Alene Public Library, in support of civil liberties, will not maintain lists of patron’s returned materials. In addition, notices will be posted in the Library notifying patrons that FEDERAL LAW PROHIBITS LIBRARIANS FROM INFORMING YOU IF RECORDS ABOUT YOU HAVE BEEN OBTAINED BY FEDERAL AGENTS.
The FBI or other Law Enforcement agencies will then only be able to view books and other materials currently checked out from the Library.
III. Request for Material Review
The Coeur d’Alene Public Library staff will gladly respond to any concern from patrons about library materials. If patrons are not satisfied with the response received from a staff member, they will be referred to the Library Director. Within 48 hours, a patron may request a written response if the verbal exchange has not been satisfactory. The Library Director, or the person acting in his or her absence, will respond in writing within seven working days. If those informal procedures do not result in a satisfactory conclusion for the patron, a formal written request for material review may be filed.
1. Request for Material Review forms will be available at a variety of service areas (i.e., Library Director, Circulation, Children’s, and Information). This procedure will be followed:
2. Patron fills out and signs “Material Review” (Appendix E) form and gives or sends it to the Library staff at one of the above identified service areas.
3. The copy or copies of the challenged materials will remain available to the public until disposition is determined.
4. The “Material Review” form is sent to the Library Director with the material if it is a request for withdrawal or addition (if available).
5. The Library Director will consult with the selector and respond in writing to the patron.
6. If further action is required, a committee (which will include professional library staff, a library board member and a community member) will review the materials and make a recommendation. The review committee shall consider the reviews of the material by reputable critics and community needs and standards, as well as the objections of the complainant. The committee will issue its decision to the complainant.
7. The committee’s decision may be appealed to the Library Board who will review the material and action to make a final decision.
IV. Gifts Policy – Approved, May 2006
The Library will encourage and accept gifts suitable for its materials collection. Gift materials must meet the same criteria for selection as purchased materials.
A. All gifts of books and materials must be in usable physical condition.
B. Format must be suitable to library use. If the binding, condition of paper, or unusual format makes an item unsuitable for library use, it will not be added.
C. Gifts that are cataloged and added to the collection will be shelved in their regular classified place on the Library shelves and will be available to all borrowers, and otherwise handled as any other material belonging to the Library.
D. Items that do not meet the selection criteria will be given to another library, to a non-profit organization, the Friends of the Coeur d'Alene Public Library for sale to benefit the Library, or otherwise disposed.
E. Nameplates will be put in gift books at the donor’s request.
F. Whenever a gift is no longer needed in the collection, it will be disposed of in the same manner as purchased materials.
G. Donations of money designated for magazines and newspapers are preferred in lieu of actual subscriptions.
H. All gifts not designated as part of the materials collection (for example, property, stocks, etc.) will be accepted by and managed at the discretion of the Library Board.
V. Loan Policy (approved December 2005)
A. Library cards
1. Patrons must present a current library card or picture to borrow materials.
2. A Coeur d'Alene Public Library (CIN) card is available to any non-resident who shows a library card from any library (indicating library tax support is paid) who completes the borrower’s registration form and shows one piece of identification which has his or her current address. A photo ID is preferred.
3. Those who don’t qualify for a CIN card must pay an annual non-resident fee of $25.00. The fee is based on averaged property taxes for library services.
4. Children – All patrons under 18 must have a parent or guardian’s signature on their library card application. The library will accept a parent or guardian’s signature as proof of address.
5. Applicants with no current address verification and those at local shelters may be registered at a temporary status and may check out up to two items. They must show a photo ID.
6. The initial library card is free but there is a $1 charge for a replacement cards.
B. Group Library cards
1. Application for a group card must be written on business letterhead, stating that the organization is willing to assume responsibility for fines and damaged or lost items. The letter should also list who is allowed to use the card, and be signed by the individual who will assume financial responsibility.
2. The group card must be kept by the organization and must be presented when materials are borrowed.
3. Group cards will be updated on a yearly basis, verifying address and individual in charge.
4. If the card is lost, another letter from the organization on letterhead will be required. A $1.00 replacement fee will be charged.
C. Loan Periods
1. 25 items may be borrowed at one time on one library card.
2. Most materials (including audio books) - four week (28 days) checkout period with one four week renewal, provided items have not been reserved by another patron.
3. New Fiction, videos and DVDs, music CDs, and Kits – two week checkout period with one two week renewal, provided items have not been reserved by another patron.
4. Phone Renewal – items may be renewed by phone, providing they have not been reserved by another patron.
5. Reference & non-circulating materials do not check out unless prior approval is given by Reference Librarians or Director, in which case, a 24-hour check out is allowed.
D. Fines (approved January 2008)
1. Ten cents per open day per item will be assessed on all overdue circulating items.
2. Fines per item will not exceed $3.00.
3. Maximum fines levied for any one person will be $10.00.
4. Suspension – Borrowing privileges will be suspended when:
(a) Reimbursement has not been received by the Library for any lost or damaged materials.
(b) Materials are overdue.
(c) Accrued or estimated overdue fines have reached $3.00.
E. Interlibrary loan
1. Borrowing Policy
(a) Interlibrary loan is available to any patron presenting a permanent Cooperative Information (CIN) library card who is willing to abide by the ILL policies.
(b) Service is not available to patrons with overdue materials, unpaid fines in excess of $3.00 or replacement fees for lost/damaged materials.
(c) Service is not available to patrons who have a temporary card.
(a) The Library does not charge patrons a processing fee for ILL requests except under the following circumstances:
i. Coeur d’Alene Public Library will make every effort to request items from libraries that do not charge for lending their materials. If a borrower authorizes the Library to obtain material from a supplying library that charges a fee, the borrower is responsible for paying the fee. Item will not be borrowed without prior authorization from the borrower.
ii. If material is borrowed from a library outside the United States, patron will pay in advance all fees required to obtain and return the requested material.
(b) In the event that the patron fails to pick up the materials, any fee required to obtain the material will be applied to the patron’s library card.
(c) Renewal of interlibrary loan materials will be allowed only when approved by ILL staff and the lending library.
3. Overdue/Lost/Damaged ILL
(a) Overdue material will be billed at a rate of 10 cents per day. There is no grace period on interlibrary loan materials.
(b) The library user is responsible for any charges assessed by the lending library for damage to an interlibrary loan item. If an interlibrary loan item is lost, the library user will be responsible for the replacement cost of the item.
4. Lending Policy
(a) Coeur d’Alene Public Library will not lend the following materials through Interlibrary Loan:
i. Reference books, Idaho Room materials except upon individual review by the appropriate Reference Librarians or Library Director and with use limited to a maximum of two weeks. These exceptions would be loaned with the understanding that the material would be for “IN LIBRARY” use only.
ii. Materials are loaned from the Coeur d’Alene Public Library for 4 weeks
VII. Library Security and Patron Behavior (Approved, January 2006)
In order to provide a readily available collection of library materials and a suitable atmosphere for use of the Library’s materials and services, the Library Board has adopted the following policies:
A. Destruction, vandalism, or theft of library materials or property is prohibited. Vandalism includes willfully destroying, mutilating, defacing, breaking cutting, tearing, writing upon or otherwise damaging any library materials (including, but not limited to books, magazines, newspapers, audiovisual materials and computer equipment) or property (including but not limited to the library building, grounds, furniture and equipment).
B. Patron Behavior – Library patrons are expected to conform to generally acceptable, lawful standards of behavior.
1. The following are not permitted within the Library building except by special arrangement with the Library staff:
1. Eating (except by staff in designated non-public areas, in meeting rooms under conditions described above);
2. Drinks not in covered beverage containers;
3. Disruptive noise or behavior;
4. Use for other than intended purpose of Library furniture, materials, or equipment; and
5. Pets (except for service animals);
2. If, after staff contact, the patron continues the above behavior(s), he/she will be asked to leave the building by staff or the police.
3. If the patron exhibits disruptive behavior, is disoriented or clearly irrational, Library staff member(s) are authorized to seek help from the police department.
4. If the patron exhibits aggressive, abusive, violent or suspicious behavior (such as theft or vandalism) behavior, the Library staff member(s) are authorized to seek help from the police department.
C. Unattended Children (approved, November 2006)
Coeur D’Alene Public Library welcomes families and children. Library staff members are trained to help children with library materials and services, however the library staff cannot be responsible for unattended children. Parents and caregivers are responsible for the safety, comfort, and behavior of their children while in this public building. Please make sure your child comes to the library with a responsible person.
1. Children under six must be directly supervised by an adult or an individual age 14 or older.
2. Children from 6-9 years in age should be accompanied by someone age 14 or older in the building.
3. Children under the age of 15 who are left in the library at closing time will be encouraged to contact a parent or guardian to pick them up. If the child is not claimed within 15 minutes following the scheduled closing of the library, the Coeur d’Alene Police Department will be notified of the situation. Two staff members will stay with the child until he/she is picked up. Under no circumstances will a staff member drive a child home.
VIII. Internet Policy, including wireless internet (updated and approved June 2012)
Developed under the direction of the Library Board of the Coeur d’Alene Public Library, this Internet and Online Access Policy was discussed and adopted during an open meeting of the Library Board on June 27, 2012 This policy supersedes all previous Internet and Online Access Policy statements of the Coeur d’Alene Public Library and is effective on November 1, 2012. As a matter of policy, the Coeur d’Alene Public Library will abide by all laws governing or regulating Internet use as such legislation relates to library policy or service.This Policy document will be reviewed by the Coeur d’Alene Public Library Board at least every three years.
The Coeur d’Alene Public Library’s Internet Access Policy complies with Idaho Code 33-2741 PUBLIC LIBRARY – INTERNET USE POLICY REQUIRED.
The Coeur d’Alene Public Library has in place a policy of Internet safety for minors, including the operation of a technology protection measure, hereafter called “filtering software,” on all public computers accessible by minors with Internet access that protects against access to visual depictions that are obscene, child pornography, or harmful to minors, as defined in I.C. 33-2741. The filtering software will be enforced to provide Internet safety during any use of a computer by a minor. The Library cannot and does not guarantee that the filtering software will block all obscenity, child pornography, or materials that are harmful to minors. Nor can the Library guarantee that the filtering software will not restrict access to sites that may have legitimate research or other value. However, unfiltered computers have been provided in a designated area which is limited to patrons 18 years for age or older to enable Internet access for lawful purposes.
A notice of the availability of this Policy will be posted in a conspicuous place within the library and on the library website for all patrons to observe.
The Library Board has established procedures and guidelines to handle complaints about this policy, enforcement of this policy by library staff, and what a patron should do if they observe inappropriate behavior by another library patron. A notice of the availability of these procedures for public review will be posted, as well as the policies made readily available to all staff members. These procedures and guidelines will be adhered to by library staff to enforce the requirements of Idaho Code 33-2741.
A. Public access to the Internet and online services have become integral parts of the Coeur d’Alene Public Library’s programs and services. The intent of this policy is to meet the provisions of Idaho Code 33-2741, as well as provide guidelines for patrons and staff regarding Internet accessible and online computer use.
B. Parents or legal guardians accept responsibility for monitoring their children’s access to print, media, and electronic formats, including the internet.
C. Internet stations located in the Children’s Department are available to children ages 12 and younger. Adults must supervise children younger than 7 or children who need assistance. Training is not provided.
D. Computer workstations are available on a first come, first served basis, with limited time slots.
E. Internet access presents special issues of information reliability, accuracy and currency, access to objectionable material, and user responsibilities. By using any computer workstation at the Coeur d’Alene Public Library, users agree to comply with the policies outlined in this document. Parents and guardians accept responsibility for monitoring their children’s access to print, media, and electronic formats, including the internet.
F. Examples of unacceptable purposes include, but are not limited to, the following:
o Installation of any software
o Destruction of or damage to equipment, software, or data belonging to the Library or others
o Unauthorized copying of copyright-protected material
o Violation of computer system security
o Unauthorized use of computer accounts, access codes, or network identification numbers assigned to others
o Use of computer communication facilities in ways that unnecessarily impede the computing activities of others
o Violation of software license agreements
o Violation of network use policies and regulations
o Violation of another user’s privacy
o Accessing pornographic materials
o Conducting illegal activities of any kind
G. Violators of electronic use policies may lose library privileges. Illegal acts involving Library computing resources may also be subject to prosecution by local, state or federal authorities.
H. The Library assumes no liability for loss or damage to the user’s data or for any damage or injury arising from exposure to objectionable material or invasion of the user’s privacy.
I. Wireless internet policy (Approved October 26, 2005)
o Free wireless Internet access is provided to the public at Coeur d’Alene Public Library. Utilizing this "Hot Spot," the public may connect to the internet with a wireless laptop, PDA or other portable device from within the Library.
o The wireless connection is provided as-is. Library staff cannot offer technical support for establishing or maintaining a connection and the Library is not responsible for hardware or software damage, or for loss or theft of unattended equipment.
o The wireless connection is not secure. Since the radio signals can potentially be intercepted, activity requiring transmission of credit card numbers, passwords, and other personal information should be avoided.
o The wireless network is open and simultaneously connected computers are visible to each other, and therefore vulnerable to other users’ viruses, malware, and hacks.
o Users are responsible for maintaining up-to-date antivirus software and firewalls.
o Printing from the wireless network will not be supported.
o The wireless internet access is not governed by the filtering software requirement outlined here, but all library policies concerning legal and acceptable use of computers and the internet apply.
IX. Physical Facilities
Meeting Room Policies – Coeur d’Alene Public Library – Approved July 2007; amended July 2009; September 2009
A. Public Meeting Rooms: The Coeur d’Alene Public Library makes available meeting rooms and study rooms to groups and organizations complying with these regulations. Meeting rooms are designed to meet general informational, educational, cultural, and civic needs including activities such as discussion groups, panels, lectures, conferences, seminars, exhibits, displays, films, etc. No fee will be charged for use of the meeting rooms.
i. Use Policies
a. All meetings and programs must be free, open and accessible to any member of the public.
b. An admission or registration fee may not be charged at any meeting. Sales of goods or services for profit are prohibited, but donations may be accepted to recover meeting materials costs.
c. For programs sponsored by the library, the sale of goods that directly or indirectly benefit the library will be permitted in the meeting room and in other areas of the library. When an author takes part in a library-related program, the library may arrange for the sale of the author’s works at the program.
d. The Library may deny the use of a meeting room to an applicant if in the Library’s opinion:
i. the purpose of the meeting or activity is illegal or potentially hazardous,
ii. the meeting presents health or security risks
iii. the conduct of the meeting interferes with the functioning of the Library
iv. the applicant has not provided satisfactory adult sponsorship and supervision for the meeting, or
v. the applicant has failed to comply with these or other library regulations.
e. Library meeting rooms shall not be used for the purpose of assisting the campaign for election of any persons to any office, or for the promotion or opposition of any ballot issue. Political forums are acceptable with all sides represented in programs such as information sharing, organizational meetings, election issues, or candidate forums, and will be available on a non-discriminatory, equal-access basis.
f. The meeting rooms are available for meetings during the hours the Library is open to the public. Exceptions include meetings authorized by library/city staff.
g. Organizations holding meetings assume responsibility for any damage to the rooms or contents.
h. Smoking is not permitted.
i. Cooking or food preparations are limited to the adjacent kitchen and coffee service area. Areas must be cleaned following use. Groups serving food and beverages in the Community Room are required to pay a $20.00 janitorial fee. (September, 2009)
j. Organizations or groups using the rooms are required to set up the chairs and tables needed for their meeting and store them in the closets after they are finished. The rooms must be left in as neat and orderly a condition as they are found.
k. Group activities involving more than normal wear and tear will not be permitted.
l. Use of the Library's meeting rooms does not constitute Library or City of Coeur d’Alene’s endorsement of viewpoints expressed by participants in the program. Advertisements or announcements implying such endorsement are not permitted.
m. Equipment, supplies, materials, or other items owned by a community group or used by them in the Library are not the responsibility of the Library, nor can they be stored in the Library.
n. A pay telephone is available in the lobby on the main level. The Library telephones are not available to meeting room users, nor can the Library staff page people who are in the meeting Rooms, except in an emergency.
o. Library meeting rooms are handicapped accessible. It is the responsibility of the group holding meetings to provide ADA compliance for their programs.
p. Groups must vacate the Library ten (10) minutes prior to the Library's regular closing time unless arrangements have been made in advance.
q. Failure to abide by the library’s meeting room policy and rules of conduct may result in the cancellation of or refusal of future reservations.
r. The Library Director is authorized to deny permission to use the Meeting Room or terminate any meeting in progress to any group which is disorderly in any way, or which violates these regulations.
s. Alcoholic beverages may not be served or consumed on library property except at special events hosted by the Coeur d’Alene Public Library Foundation, Friends of the Library, or library supporting organizations or associations. (June 2012)
a. Priority for use of the meeting will be given to Library and city sponsored meetings and programs, including City of Coeur d’Alene departments, boards, commissions and elected bodies as well as meetings and programs sponsored by groups and organizations affiliated with the library
b. With the exception of the Library and the City of Coeur d’Alene, groups may not reserve the meeting rooms any further in advance than three months.
c. No private parties such as wedding showers, birthday parties, etc. will be allowed.
d. When making a reservation, please provide: Name of organization and name, address, and telephone number of the responsible person.
e. Individuals or groups using the meeting rooms must sign the meeting room agreement.
B. Library Gallery Exhibition Policy. Although the Library may be providing space for a display or exhibit, this does not necessarily indicate that the Library endorses the position promoted by the exhibit or display.
iii. Purpose – To provide exhibition space for non-profit organizations, clubs, schools, community and youth groups, and artists’ organizations, in order to allow them to publicize their activities, history and current projects.
iv. Selection and Scheduling – Exhibits may be scheduled by contacting the Library. Display cases may be reserved up to three months in advance.
v. Sales – Exhibition items may not be priced for sale.
vi. Installation – Exhibits will be installed and dismantled by members of the exhibiting organization. Exhibits can be installed on the 1st day of the month the Library is open, and must be removed by the last open day of the month.
vii. Publicity – All publicity will be the responsibility of the organization.
viii. Security – Display facilities are designed to be reasonably secure. Exhibitors wishing to staff their displays may do so. The Library cannot provide personnel to guard displays. The Library is not financially responsible for loss of or damage to displays. Responsibility for damage to Coeur d’Alene Public Library display areas caused by exhibition resides with the exhibitors.
ix. Insurance – The city’s insurance does not cover property not owned by the Library. Exhibitors wanting insurance must arrange for it themselves.
x. Hours – The display area will be open to the public the same hours as the Library building is open to the public.
a. Use of the gallery space and bulletin boards will be granted to non-profit community groups and organizations whose aims are educational, cultural, informational, and lawful.
b. The space may not be used for exhibits which are commercial, promote a specific religious concept, or espouse partisan politics.
c. Users may not exhibit information about political candidates or issues that are currently on the ballot or being heard in the Legislature.
d. The exhibit shall include a clearly visible sign identifying the individual or group responsible for the exhibit, and exhibits will not be publicized in a manner that suggests Library sponsorship or affiliation.
e. The Library reserves the right to remove time-dated material or materials which do not comply with guidelines established by the Library Director.
f. Librarians may establish criteria regarding the size of material to be displayed or distributed, the length of time materials may remain, and/or the frequency with which material may be posted or distributed by the same individual or group.
X. General Work Rules
Personnel policies are in accordance with the City of Coeur d’Alene Personnel Rules and Regulations
Library Employee Rules
Attendance & Leave
Arrive a few moments prior to the beginning of your scheduled shift in order to be ready for work when your shift begins.
Breaks- break lengths are as follows: 4-5 hr shift= 15 minute 6-8 hr shift= 30 minute
Breaks are intended to “break-up” the work day and may not be taken at the beginning or end of a scheduled shift.
Vacation requests- may be submitted any time but may not be taken until after 3 months from hire date. All vacation requests must be made 6 weeks in advance. This does not apply to emergencies, of course. Also, shift changes with a coworker are fine, just be sure to notify supervisor first and update schedules upon approval. Vacation hours accrue at a rate of 2 hrs per pay period based on a 20 hr work week. In the interest of fairness, holiday requests will be rotated. For example, if you have time off at Christmas one year, expect to work it the next year. Holidays with a high volume of requests, like Christmas and Thanksgiving, will also be rotated. You may request time off for one, but not both (within the same year).
Sick? Call in as soon as possible to allow time for staff to arrange a replacement. If calling in on a weekday before 8 am: 208-769-2315 x 435. If calling in on a weekday after 8 am, dial 769-2315 x1107. If calling in on a weekend, call Sandy 208-661-6507 or Bette 208-691-5808. Whenever possible it is best to contact your direct supervisor if you are unable to work your scheduled shift. Sick leave may be used once it is accrued. Sick leave hours accrue at a rate of 2.5 hrs per pay period based on a 20 hr work week.
Staff and/or Circulation Meetings- held on the last Friday of every month (unless otherwise scheduled) from 9-10 am. Attendance is highly encouraged- let your supervisor know if you are unable to attend. Also- the last Friday of the month is jeans day! Circulation meetings may be held in addition to and separately from staff meetings. All meetings are on paid time and are an important way of keeping up to date with ongoing policy and procedural changes as well as taking part in decision-making.
Parking- all staff are asked to park in the lower parking lot behind City Hall, unless scheduled for an evening shift ending at 8 pm. If you’re working an evening shift, parking in the upper lot is fine. If you are working a day shift, park in the lower lot.
Name Tag- wear daily. This helps patrons to identify you as library staff when seeking assistance.
Staff Search- check yourself into the appropriate status throughout the day (in, lunch, home, etc.) This helps save everyone’s time if we all can just take a quick look at where someone is if we need to find them.
Mail- check your mailbox (in the mailroom) and your e-mail daily.
Lockers- keep purses and other valuables in a locker where they can be secured. You’ll need to provide your own lock and label your locker. This is the only way to keep your possessions locked and safe.
Timesheets- Enter hours daily. Timesheets will be due twice a month, on approximately the 15th and the last day of the month. A reminder e-mail will be sent out a few days prior to the date timesheets are needed. If your timesheet is not completed and submitted by the necessary date, be aware your paycheck may be delayed until the next pay period.
You will be required to complete three online training sessions (approximately 45 minutes each) regarding workplace violence prevention, preventing workplace harassment, and acceptable use of the internet. Time will be provided during your regular schedule to complete these trainings.
Clothing- A business-like appearance lending authority to working with patrons is expected. Jeans are only allowed on the last Friday of the month. If you have a question, please ask.
As all employees are in contact with the Library’s external and/or internal customers, the Library asks that all employees refrain from wearing excessive fragrance (perfume or lotions).
Cell phones- restrict personal phone calls/texting to break times, excluding emergencies. We work as a team and coworkers depend on each other to be aware and engaged in the workplace.
Fines/Fees- do we have to pay them? Yep. We follow the same rules as our patrons.
Staff in building during hours the building is closed –Staff must notify the Library Director (or person in charge) prior to being in the building during non-work hours. Staff is allowed in the building during non-public, non-scheduled hours without prior authorization for c reasons or to retrieve personal items.
Employee signature _____________________ Date _____________________
Supervisor signature ¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬____________________ Date _____________________
XI. Organizational Chart
Library Bill of Rights
The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.
I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
V. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
VI. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.
Adopted June 18, 1948, by the ALA Council; amended February 2, 1961; January 23, 1980; inclusion of “age” reaffirmed January 23, 1996.
Appendix B. ALA Freedom to Read Statement
The Freedom to Read Statement
The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label "controversial" views, to distribute lists of "objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read.
Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be "protected" against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression.
These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials.
Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference.
Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections.
We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings.
The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.
We therefore affirm these propositions:
1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority.
Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it.
2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated.
Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper.
3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author.
No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say.
4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression.
To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others.
5. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous.
The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them.
6. It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information.
It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship.
7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad" book is a good one, the answer to a "bad" idea is a good one.
The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support.
We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours.
This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers.
Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004.
A Joint Statement by:
American Library Association
Association of American Publishers
Freedom to View Statement
The FREEDOM TO VIEW, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States. In a free society, there is no place for censorship of any medium of expression. Therefore these principles are affirmed:
1. To provide the broadest access to film, video, and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantee of freedom of expression.
2. To protect the confidentiality of all individuals and institutions using film, video, and other audiovisual materials.
3. To provide film, video, and other audiovisual materials which represent a diversity of views and expression. Selection of a work does not constitute or imply agreement with or approval of the content.
4. To provide a diversity of viewpoints without the constraint of labeling or prejudging film, video, or other audiovisual materials on the basis of the moral, religious, or political beliefs of the producer or filmmaker or on the basis of controversial content.
5. To contest vigorously, by all lawful means, every encroachment upon the public's freedom to view.
This statement was originally drafted by the Freedom to View Committee of the American Film and Video Association (formerly the Educational Film Library Association) and was adopted by the AFVA Board of Directors in February 1979. This statement was updated and approved by the AFVA Board of Directors in 1989.
Endorsed January 10, 1990, by the ALA Council
REQUEST FOR REVIEW OF MATERIAL
• Request initiated by: Name
• Representing (individual or name of organization or group)
• Briefly explain purpose of request
Describe the item in question (title, author, format – book, recordings, etc.)
• Have you read (or reviewed) the entire material? ____ Yes ____No
If not, what parts have you read or viewed?
• Specify the portion of the material which you question.
• Please state the action you wish taken on this item.
• Please explain how such an action would improve the library’s service to the community.
Date Submitted ________________________
Appendix F. Meeting Room Agreement
The Coeur d’Alene Public Library makes available meeting rooms to groups and organizations complying with prescribed regulations. Meeting rooms are designed to meet general informational, educational, cultural, and civic needs including activities such as discussion groups, panels, lectures, conferences, seminars, exhibits, displays, films, etc. All meetings and programs must be free, open and accessible to any member of the public.
A. Organizations or groups using the Rooms are required to set up the chairs and tables needed for their meeting and stored after they are finished. The Rooms must be left neat and orderly and arranged as found.
B. No private parties such as wedding showers, birthday parties, etc. will be allowed.
C. An admission or registration fee may not be charged at any meeting. Sales of goods or services are prohibited, but donations may be accepted to recover meeting materials costs.
D. Food and/or beverages served in the Community Room require a $20 janitorial fee payable upon meeting date. Organizations holding meetings assume responsibility for any damage to the Rooms or contents.
E. Groups must end meetings 10 minutes prior to Library closing.
Library Hours: Mon. – Thurs.: 10AM-8PM. Fri.: 10AM-6PM, Sat – Sun.: 12PM-4PM
F. PARKING – MEETING ROOM USE DOES NOT INCLUDE FREE UNLIMITED PARKING PRIVILEGES. Anyone parking in the Library’s lot in excess of 2 (two) hours is subject to being ticketed.
G. A representative for groups using the meeting rooms must sign this agreement.
I agree to abide by the Coeur d’Alene Public Library Meeting Room policies listed above.
Group Representative Group Name Date of Meeting
Please check all that apply:
_ Community Room (Stage use requires advanced notice)
_ Food will be served ($20 janitorial fee required)
_ Projection Screen needed
_ Microphone(s) needed
_ Jameson Room
_ Gozzer Room